Prescription tracking
Record Schedule II–V and narcotics prescriptions: drug, dose, quantity, patient, and prescriber. Filter by date, location, or schedule class.
DEA controlled substance log software
Rx Ledger CS is controlled substance tracking software for Schedule II–V and narcotics prescriptions. It keeps a HIPAA audit trail with role-based access and exports reports for documentation reviews. It is used alongside an EMR; it does not replace one.
Paper drug log books, EMR notes, and spreadsheets are slow to assemble when a complete controlled-substance list is needed — by date, prescriber, or schedule.
Drug, dose, quantity, patient, prescriber, timestamp, and clinic location in a single log.
Export an Excel file for a selected period instead of compiling records by hand.
Access events are retained so administrators can review views, edits, and logins.
Associate entries with a location and run reports per site or across the practice.
Record Schedule II–V and narcotics prescriptions: drug, dose, quantity, patient, and prescriber. Filter by date, location, or schedule class.
Export a spreadsheet for a date range or prescriber. Typical use is a DEA documentation review or an internal quality check — not ARCOS or vault inventory.
Doctor, Nurse, and Admin accounts have different permissions. Combined with the access log, this supports HIPAA audit-trail expectations for clinics and medical spas.
Prescribe in the EMR as usual, then record the prescription here. There is no automatic EMR connection. If your practice can sponsor API access with the EMR vendor, a custom link can be discussed.
Write the prescription in your usual clinical system.
Enter the drug, dose, quantity, and patient in Rx Ledger CS.
The entry is timestamped, attributed to the prescriber, and encrypted at rest.
When a list is needed, download an Excel report for the relevant period.
Independent physicians, medical spas, and small groups that want a controlled-substance log outside the EMR, including pain management and other high-volume prescribing settings.
Organizations that need per-site reporting and staff accounts scoped to the practice, without mixing data between tenants.
Clinics assembling records for an internal quality review, a monitoring agreement, or a DEA documentation request. The software does not provide legal advice.
$29.99 per month covers the first prescribing doctor and the first clinic location. Each additional doctor is $12 per month. Each additional clinic location is $12 per month. New accounts include a 30-day evaluation at no charge.
| 1 clinic | 2 clinics | |
|---|---|---|
| 1 doctor | $29.99 / month | $41.99 / month |
| 2 doctors | $41.99 / month | $53.99 / month |
The application encrypts stored patient fields, uses role-based access for Doctor, Nurse, and Admin accounts, and records access events with timestamp and IP address. AI Analytics LLC can serve as a business associate when a clinic stores PHI in the system. That is not a certification, and it does not replace your own compliance program.
You can export an Excel file of logged prescriptions for a date range, including schedule class (II–V), prescriber, patient identifiers, quantities, and timestamps.
AI Analytics LLC. The workflow was specified with a practicing physician who maintains controlled-substance records in clinic.
No. Staff continue to prescribe and document in the clinic EMR. Rx Ledger CS is a prescription log, not a primary medical record or a clinical decision-support system.
Not automatically. There is no built-in link to Epic, athena, eClinicalWorks, or other EMRs. Prescribe in the EMR, then record the controlled-substance entry here. If your organization can sponsor API or FHIR access with the EMR vendor, write to us — a custom integration can be scoped. File-based import can also be discussed when the EMR can export a patient and prescription list.
Yes. Each clinic organization is isolated from others. Within an organization, records can be tied to a location, and reports can be run per site or across sites.
A drug ledger is a running record of controlled-substance prescriptions — who prescribed what, when, in what quantity, and for which patient. Rx Ledger CS is a digital drug ledger used instead of a paper DEA log book, alongside the clinic EMR.
Yes. It is a digital DEA log for Schedule II–V prescriptions, including narcotics tracking at the prescription level, with exportable lists for a documentation review. It does not replace an EMR, vault inventory, or ARCOS reporting, and it does not by itself make a practice DEA compliant.
Yes. Doctor, Nurse, and Admin roles limit who can view or change records. Access events are retained for security review — the combination outpatient clinics and medical spas typically need for prescription PHI.
$29.99 per month for the first prescribing doctor and first clinic. Each additional doctor is $12 per month; each additional clinic location is $12 per month. New accounts include a 30-day evaluation. See monthly rates.
The 30 days begin when the account is opened. If you close it within that period, there is no charge. Monthly billing starts only if the clinic continues after day 30. A sample-data sandbox is also available if you prefer not to enter patient information.
Use the request form. Ask for a 30-day clinic evaluation or a sample-data sandbox. Setup is usually within one business day.
Further reading: Controlled substance log · Access history and technical safeguards
Request a 30-day evaluation, or write if you have questions about fit for your practice.